New Activity Management Process & Governance Specialist

Your responsibilities

1. End-to-end New Activity Management process ownership

▪️Own and coordinate the end-to-end New Activity Management process.

▪️Act as the central point of contact for questions, guidance, and escalations related to the process.

▪️Coordinate the involvement of relevant business, risk, compliance, legal, finance, operations, and other stakeholders.

▪️Monitor the progress of new activity proposals and ensure that activities are completed within agreed timelines.

▪️Ensure appropriate documentation, approvals, and evidence are available throughout the process.

▪️Identify and escalate process gaps, and emerging issues.

2. Governance and control

▪️Maintain and oversee the New Activity Management governance framework, procedures, standards, and supporting documentation.

▪️Ensure that the process remains current and aligned with applicable internal policies and regulatory expectations.

▪️Ensure appropriate controls are embedded within the process and operating effectively.

▪️Monitor the quality, completeness, integrity, and timeliness of submissions.

▪️Support the preparation of management information and reporting on the New Activity Management process.

3.Credible challenge

▪️Provide constructive and independent challenge to business proposals and supporting documentation.

▪️Assess whether submissions provide sufficient information to enable appropriate review and decision-making.

▪️Challenge inconsistencies, gaps, unclear ownership, insufficient risk considerations, or incomplete documentation.

▪️Ensure that relevant stakeholders have been appropriately identified and involved.

4.Process improvement and simplification

▪️Continuously assess the effectiveness and efficiency of the New Activity Management process.

▪️Identify opportunities to simplify, streamline, and standardize processes and documentation.

▪️Lead or coordinate initiatives aimed at reducing unnecessary complexity and improving turnaround times.

▪️Gather feedback from stakeholders and translate it into practical process improvements.

5.Group coordination and best-practice sharing

▪️Work closely with Group stakeholders and relevant functions to understand and implement best practices.

▪️Support alignment of local processes with Group-wide New Activity Management standards and frameworks.

▪️Facilitate knowledge sharing across relevant teams and entities.

▪️Identify opportunities for greater consistency and standardization across the organization.

Our requirements

• Fluent Polish and English (both written and spoken) is required.
• Experience in process management, governance, controls, or financial services.
• Strong understanding of end-to-end process management and governance frameworks.
• Experience coordinating complex processes involving multiple stakeholders and functions.
• Ability to provide constructive and credible challenge while maintaining effective stakeholder relationships.
• Strong analytical and problem-solving skills, with the ability to identify gaps, inconsistencies, and opportunities for improvement.
• Experience developing, maintaining, and implementing procedures, standards, and governance documentation.
• Strong organizational and project/coordination skills, including the ability to manage multiple activities and deadlines.
• Strong written and verbal communication skills.
• A continuous-improvement mindset and ability to translate complex requirements into practical, efficient processes.
• Experience in a banking or other highly regulated environment would be an advantage.

What we offer

• By joining Citi Handlowy, you will work in hybrid model (currently up to 2 days working at home per week), but also receive a competitive base salary and enjoy a whole host of additional benefits which are currently provided such as:
• Employer paid Defined Contribution Pension Plan contribution of 7% of employee’s pensionable earnings (PPE Program).
• Employer paid Private Medical Care Package for employees and Private Medical Care Packages for certain family members available at preferential rates.
• Employer paid Life Insurance Program for employees and Life Insurance for certain family members available at preferential rates.
• Employee Assistance Program financed by Employer.
• Paid Parental Leave Program (maternity and paternity leave; statutory and 2 weeks additional paid paternity leave).
• Sport Card for employees subsidised via Social Benefits Fund and Sport Cards for certain family members available at preferential rates.
• Additional benefits from Company’s Social Benefit Fund, in particular: Holidays Allowance, support for sport and cultural activities, team building events.
• Additional day off for volunteering.
• Extra days off provided to employees celebrating significant service anniversaries, with eligibility occurring every five years.
• Cafeteria/ flex benefit – a company benefits system which enables employees to select and purchase benefits offered by a provider and available for employees on the platform.
• Opportunity to receive an annual discretionary incentive award.
• Special offers and discounts for employees.

Benefits

• sharing the costs of sports activities
• private medical care
• life insurance
• retirement pension plan
• extra social benefits
• sharing the costs of tickets to the movies, theater
• holiday funds
• sharing the costs of holidays for kids
• charity initiatives

The role will be responsible for ensuring that proposals for new activities are managed through a robust, transparent, and consistently applied governance framework. This includes overseeing the quality, completeness, integrity, timeliness, and control environment of the process, while providing constructive challenge to business documentation and ensuring that relevant stakeholders are appropriately engaged.

The role will act as a central point of contact for New Activity Management, coordinating stakeholders across the organization and ensuring that the framework remains effective, up to date, and aligned with applicable regulatory requirements. Additionally, the role will also require to continuously improve and simplify the New Activity Management process, working with relevant stakeholders to identify best practices, eliminate unnecessary complexity, and improve the overall effectiveness and user experience of the process.

Copy and paste the URL below into a new tab in your web browser to view the Collective Bargaining Labor Agreement extract: https://www.citibank.pl/poland/files/ZUZP-KeyProvisions-CitiHandlowy_05012025.pdf

Alongside these benefits Citi Handlowy is committed to ensuring our workplace is where everyone feels comfortable coming to work as their whole self every day. We want the best talent to be energized to join us, motivated to stay, and empowered to thrive.

Sounds like Citi Handlowy has everything you need? Then apply to discover the true extent of your capabilities.

Your personal data will be administered by Bank Handlowy w Warszawie S.A. with its registered office in Warsaw, ul. Senatorska 16. The Bank carries out the processing of your personal data first of all to conduct the recruitment process in which you participate, i.e. in the scope specified in Article 22(1) of the Labour Code (Article 6(1)(c) of the GDPR). You are entitled to: access your personal data, rectify them, erase them, restrict their processing, transfer your data and object to their processing. More detailed information is available at the website: https://www.citibank.pl/poland/files/privacy-notice.pdf

Please read the information about internal reports procedure – Whistleblowers Protection Act: https://www.citibank.pl/poland/files/ustawa-o-ochronie-sygnalistow.pdf

Citi Handlowy

Citi Handlowy is created by people – experts in their fields. By joining us, you work with and learn from the best in an atmosphere of mutual support and respect. Our bank is an environment for the ambitious, providing the opportunity to constantly strive for perfection. Join us, and we guarantee your satisfaction and growth!

We believe that everyone at Citi Handlowy has a deep sense of responsibility for their work and its final result. We hire the best, and that is how we treat you from the very first day. We work with a sense of full commitment and responsibility, while also benefiting from the tools and support of the entire family of experts at Citi Handlowy and the Citi group.