Administrative Support - External Workforce (m/w/d)

We are looking to strengthen our team by hiring an Administrative Support (m/w/d) as soon as possible. In this role, you will support daily operations in a dynamic environment and take on administrative and organizational tasks related to recruiting and external workforce management.

You will work closely with various stakeholders to ensure smooth processes and a high quality of service.

Tasks and Responsibilities

• Administration and coordination of assignments throughout the entire workforce lifecycle, making sure data is up to date.

• Creation and processing of Purchase Requisitions (PRs) and Purchase Orders (POs) in our ERP system (SAP).

• Handling of assignment extensions, budget amendments, and contractual changes.

• Conducting data quality reviews and audits in the Vendor Management System (Magnit).

• Follow-up on approvals, signatures, and missing documentation from hiring managers.

• Coordination with hiring managers, suppliers, and internal stakeholders to ensure smooth process execution.

• Ensuring defined compliance requirements are met and maintaining audit-ready documentation.

Requirements

• Higher educational background and at least one year relevant experience in a support administrative role.

• Service-oriented, thinking along with the Advisors is important.

• Proficient with computer systems such as Office 365, Vendor Management Systems, and SAP.

• Fluent in English and German.