HR System Owner /People Tech Manager

emagine is looking for a HR System Owner to one of our amazing tech clients in Stockholm.

Start: ASAP
Location: Stockholm (onsite 5 days a week with flexibility)

About the Assignment

As a HR System Owner, you'll work on the design, implementation, and scaling of the systems, tools, and data infrastructure that power people operations as the company grows. Reporting to the People Tech Lead, you'll work hands-on across the HR tech stack while partnering closely with People Enablement, IT, Finance, Legal, and business leaders. The mission is to ensure people infrastructure scales with the company, not lagging behind it.

What You'll Do

• Manage the people technology stack: HRIS, ATS, document management systems, and the cloud-based integrations that connect them

• Configure systems for scalability, security, and regulatory compliance, anticipating future requirements before they become blockers

• Maintain data accuracy, system reliability, and clear technical documentation, ensuring a single source of truth for people data

• Maintain and evolve integrations that create seamless, reliable data flows between systems

• Ensure strong data governance, quality, and integrity across all people systems

• Translate complex HR operations and regulatory requirements into scalable, system-driven processes that embed compliance by design while increasing operational velocity.

• Automate processes such as onboarding, offboarding, provisioning, approval chains, and lifecycle events; design for self-service and track where things slow down or break.

• Enable the People team and managers to use systems by designing intuitive, user-centric processes and by designing & conducting training for non-technical users.

• Deploy and operate AI-enabled tooling to automate high-volume people processes such as ticket triage, document generation, and employee FAQs

• Partner with the People function to identify where AI can ease their work, and enable them to adopt the right tools confidently through hands-on guidance, clear guardrails, and ongoing support.
  

Must Have

• You're a systems-oriented builder and self-starter: when you encounter a manual process, you instinctively think about how it could be automated, standardised, or eliminated. You believe great people systems should be largely invisible, quietly enabling great work without creating friction.

• You balance technical execution with long-term thinking — comfortable configuring complex HRIS workflows and maintaining integrations, while planning for what the organisation will need at significantly larger scale

• 4+ years managing internal or people technology in high-growth environments, ideally at a company that has experienced rapid expansion

• Deep, hands-on experience with modern HRIS platforms and the broader HR technology ecosystem

• Technical fluency to configure, maintain, and evolve cloud-based integrations and event-driven workflows

• Strong stakeholder management skills and the ability to translate between technical and non-technical audiences

• Comfortable making decisions with incomplete information and iterating quickly
  

Good to Have (Huge plus!)

• Experience with people analytics and dashboarding/reporting

• Experience building agents/agentic workflows as part of people processes

• Hands-on experience with configurations in Hibob and Ashby